Accounting & Administration Coordinator
Do you take pride in keeping things organized, accurate, and running smoothly?
Are you someone who thrives on execution, detail, and getting things done right the first time?
We are a fast-growing design-build technology company in San Diego, and we’re looking for a reliable, detail-oriented professional to support our accounting and administrative operations.
The Role
This is a hands-on execution role responsible for keeping the financial and administrative engine of the company running day-to-day.
Key Responsibilities
Accounting & Finance Execution
- Process payroll (full cycle)
- Manage accounts payable (vendor bills, payments)
- Support accounts receivable and collections
- Assist with invoicing and Requests for Payment (RFPs)
- Process credit card payments
Reconciliations & Accuracy
- Perform bank reconciliations
- Reconcile credit cards and expense accounts
- Track gas cards and company purchasing accounts
- Ensure accurate job costing inputs (time and expenses)
Cash & Commission Support
- Track incoming payments and collections
- Support AR follow-ups
- Assist in sales commission tracking (based on cash received)
HR & Employee Support
- New hire onboarding (ADP, forms, setup)
- Maintain employee records
- Administer benefits (health insurance, 401k)
- Process reimbursements
Admin & Operations (Critical Support)
- Handle incoming calls and lead intake
- Coordinate OSHA compliance tracking
- Manage insurance certificates and lien releases
- Oversee fleet administration:
- Vehicle registrations
- Insurance tracking
- Smog compliance
Ideal Candidate
- 2–5 years in accounting/admin role
- Experience with payroll, AP, and basic bookkeeping
- Highly organized and detail-oriented
- Comfortable handling multiple responsibilities
- Strong follow-through and reliability
Why Join Us?
- Stable, growing company
- Clear role expectations (no chaos or ambiguity)
- Opportunity to grow with the company
- Supportive team environment
We’re proud of the professional, fun and exciting working atmosphere we’ve created at Lightworks and we believe it’s one of the best places to work in the residential electrical and technology industries.
Regardless of the role, everyone who works at Lightworks shares the following values:
1: Sweep the floors - Never be too big to do the small things that make a difference. Stay Grounded, Clean the job site after every visit. Everyone needs to contribute. Including the programmer.
2: If you stand still everyone will pass you buy - Look for ways to constantly improve. Test yourself, This is an ever-changing business. Strive to learn and master the next level.
3: Participate with purpose – Mastering your current role is just part of the equation for success. You can still be ineffective if you don’t know what you are trying to achieve as a team. It’s clear that winning teams are all on the same page and this helps form a team from a group of individuals. Understand the shared goals. Don’t be scared to ask.
4: Pass the Ball – Leaders create Leaders, Work on creating leaders throughout the ranks. Take responsibility. Who can you develop?
5: Create a Learning Environment – Leaders are Teachers. Lightworks wants hungry to learn team members who want to learn and develop their skills. However, it’s not your bosses sole responsibility to teach you. Lightworks actively encourages team members to share and mentor each other. Help others improve.
6: No Jerks – Lightworks wants to enhance the team but that doesn’t mean anyone will do. Lightworks is about team first and we look to find individuals who have the right character. You can develop talent; you cannot change character. No jerks ever.
7: Embrace Expectations – Setting personal goals and team targets is part of what drives improvement. Dream Big.
8: Preform Under Pressure – Success happens when preparation meets opportunity. Practice under pressure, know your stuff. Learning and doing lay the foundations for success. Do the work on and off the clock to make the difference.
9: Learn How to Make Decisions under Pressure - Decision making is a tough skill to learn and only develops over time but staying calm when the heat is on is a big step in the right direction. Know your options and back yourself. Do the extra preparation work to make the difference.
10: Know Thyself – The real competition is with yourself when it comes to developing as team member. Be honest about your progress, performance and effort levels if you want to become better. Ask yourself, could I do more? What could I change or do differently?
11: Be a good Ancestor – Plant trees you’ll never see. Speak often of the responsibility to protect and enhance the reputation of team for as long as you choose to wear the Lightworks shirt and to leave it in a better place for the team member who follows you. Its not about personal glory, its about the team. Participate for the name on the front of the shirt.
12: Write your Legacy – This is your time, regardless of what has gone before you there is still history to be made. Build your legacy.
